Basics for organising a meeting/conference

To organize a meeting or conference in Nottingham with tea and coffee, lunch, and a speaker with a projector and screen, you can follow these steps:

1. Venue Selection:

   - Choose a suitable venue in Nottingham that can accommodate your group size comfortably and has the necessary AV equipment.

2. Catering:

   - Arrange for tea and coffee breaks during the event.

   - Plan a lunch menu and arrange for catering services.

3. Speaker and AV Equipment:

   - Contact a speaker relevant to your event's topic and confirm their availability.

   - Ensure the venue has a projector and screen or rent one if necessary.

4. Event Planning:

   - Set a date and time for the conference.

   - Create an agenda and schedule for the event, including breaks and speaker sessions.

   - Promote the event to attract attendees.

5. Registration:

   - Set up an online registration system to manage attendees and collect registration fees if applicable.

6. Logistics:

   - Arrange for transportation if needed.

   - Prepare name tags, signage, and any materials for the conference.

7. On the Day:

   - Ensure all equipment is set up and tested before the event.

   - Have staff available for registration and assistance.

   - Coordinate with the catering team for meal service.

   - Make sure the speaker is well-prepared.

8. Follow-Up:

   - Gather feedback from attendees after the event.

   - Send out thank-you emails and share any presentation materials.

Remember to plan well in advance to ensure a successful conference in Nottingham for your delegates.